October 24, 2019, by Lisa Chin
Open Access week 2019: Nottingham e-repository and ResearchGate
This is posted on behalf of Professor Deborah Hall, Vice Provost (Research & Knowledge Exchange).
Here at UNM, we’re keen for you to make Nottingham research outputs available to a global audience. Nottingham ePrints is a searchable digital archive which provides the green route to open access for research outputs (articles, conference papers etc produced by University of Nottingham authors), and theses submitted for University of Nottingham research degrees. You can deposit your article during the publisher’s embargo period. Then when the embargo has expired, the system will make your work automatically accessible to the public. What’s great about this is that its easy to do and free! So its perhaps no surprise to learn that this is the University of Nottingham’s default option for open access.
Did you know that on the UK campus, all University of Nottingham academic staff must deposit a PDF-format version of every peer-reviewed journal paper, within 3 months of that paper being accepted for publication in order to meet the eligibility rules of the Research Excellence Framework (the UK equivalent of MyRA)? Here, at UNM the archive isn’t used much (only 90 works have been deposited so far), because it’s not mandated for MyRA. But as UNM staff you can all easily access Nottingham ePrints to publish your work open access. Just use your UNM login and don’t forget to enable cookies on your web browser.
There are step-by-step instructions on how to deposit your article in the RKE handbook.
What you need to know about journal article deposits
You can check RoMEO for details of publisher copyright policies and self-archiving rights. This handy website also tells you how long the embargo period is for your chosen journal. It also tells you what format can be deposited for green open access.
Not all publishers allow you to archive the publisher’s version – this is the typeset which appears in the journal. Some publishers limit you to archive a pre-print version of your work. This is the version (as a pdf) that you submitted to the journal before it was peer-reviewed. Others limit you to archive a post-print version of your work. This is the version (as a pdf) that has been through the peer-review process and incorporates reviewers’ comments.
Be careful! Many of you might upload publisher’s versions of your works on other archiving websites. ResearchGate is a common platform. But there’s a high likelihood that that this contravenes the publisher’s copyright ownership. A recent conversation thread on ResearchGate highlighted that academics often take this risk hoping that publisher’s won’t take action. But Elsevier recently did exercise their rights under copyright law by asking various platforms to remove copies of articles published in its journals. If in doubt, it’s always advisable to upload pre-print or post-print versions of your articles on archiving websites.
For more details please refer to the RKE handbook.
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